health and safety coordinator.

ROLE PURPOSE

The Safety Coordinator will provide practical coordination and administrative support to the Health, Safety and Wellbeing team. The role supports Safety Advisors, Safety Managers and Senior Safety Managers, helping to ensure that safety activities, reporting, campaigns, observations, assurance actions and safety systems are effectively planned, monitored and followed through across operational workstreams.

KEY RESPONSIBILITIES

• Maintain health, safety and wellbeing KPI trackers, dashboards, calendars, action logs and supporting records.
• Coordinate monthly reporting information for safety governance meetings and leadership reviews.
• Support the planning and delivery of safety campaigns, briefings, stand-downs, attendance records, feedback returns and evidence packs.
• Monitor safety observations, help identify trends and good practice, and support follow-up actions where required.
• Support safety meetings through agenda preparation, minute taking, action tracking and evidence gathering.
• Track close-out of actions arising from inspections, audits, tours, campaigns, assurance activities and governance meetings.
• Support the implementation and day-to-day use of safety systems and tools across the project or business area.
• Work closely with external providers and internal stakeholders supporting safety systems, including testing, feedback, user guidance and improvement actions.
• Help improve consistency in the use of safety tools, records and reporting processes across operational teams.

KEY INTERFACES

• Head of Health, Safety and Wellbeing.
• Senior Safety Managers, Safety Managers and Safety Advisors.
• Operational delivery teams and support functions.
• Safety representatives, communications teams, operational managers, supervisors and work managers.
• External safety system providers, reporting teams and assurance teams.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Strong organisational skills with excellent attention to detail and the ability to maintain accurate records.
• Confident user of Microsoft Excel, PowerPoint, Word and SharePoint.
• Experience managing trackers, action logs, calendars, meeting records and reporting information.
• Good communication skills and confidence working with both operational and support teams.
• Experience supporting meetings, reporting functions, safety systems, system rollouts or process improvement initiatives would be beneficial.
• Experience within construction, infrastructure, engineering or project environments would be advantageous but is not essential.

ROLE BOUNDARIES

This is a coordination and support role and does not replace the responsibilities of a Safety Advisor, Safety Manager or Senior Safety Manager. The purpose of the role is to improve structure, reporting, action tracking, safety system implementation and evidence management, enabling the wider safety team to focus on operational support and delivery.

EXPECTED OUTCOMES

• More consistent health, safety and wellbeing reporting across the business or project.
• Improved tracking and close-out of safety actions.
• Greater visibility of observations, trends, campaigns and assurance activities.
• Stronger support for governance and leadership reporting requirements.
• Improved implementation and effective use of safety systems and tools.
• Reduced administrative workload for the wider health and safety team.