We are seeking an organised and detail-focused professional to support security vetting, compliance reporting, and operational performance within a busy facilities management environment. This site-based role in Rosyth combines administration, data management, stakeholder coordination, and performance analysis to help maintain high service standards and contractual compliance.
Key Responsibilities
- Maintain accurate and up-to-date security vetting records within internal databases, ensuring compliance with company policy and statutory requirements.
- Provide weekly updates to employees, contractors, and supply chain partners on security clearance status, and administer vetting processes as required.
- Review employee and contractor records regularly, producing vetting status reports and related documentation.
- Produce, record, and issue identification cards, while managing associated correspondence and security documentation.
- Carry out general administrative duties including filing, scanning, photocopying, post handling, and responding promptly to emails and telephone queries.
- Coordinate with Establishment Managers across Scotland and Northern Ireland to support delivery of contractual KPIs.
- Work closely with supply chain partners to improve service delivery and performance outcomes.
- Monitor monthly operational performance with site teams, authorised persons, helpdesk teams, and subcontractors, identifying opportunities for improvement.
- Support statutory, mandatory, and planned maintenance compliance through accurate reporting and effective data management.
- Provide clear communication and responsive support to internal teams and client stakeholders.
- Maintain estate and asset data to ensure accuracy and compliance with contract requirements.
- Support, and where appropriate lead, improvements in CAFM reporting processes and system development.
Requirements
Eligibility
- Applicants must have lived in the United Kingdom continuously for at least five years to meet security clearance requirements.
- This is a fully site-based role located in Rosyth during standard working hours.
Knowledge
- Good understanding of CAFM systems and facilities management reporting tools.
- Knowledge of data analysis and performance reporting within facilities, engineering, or technical services environments.
- Familiarity with Ministry of Defence-related data is advantageous.
Skills
- Strong written and verbal communication skills.
- Excellent stakeholder management and relationship-building ability.
- Advanced skills in Excel and Power BI.
- Ability to interpret large data sets and provide meaningful insights to support decision-making.
Experience
- Previous experience in fast-paced, data-driven client environments.
- Broad experience within Works Management, Total Facilities Management (TFM), PFI, or similar sectors.
- Proven experience using Excel and Power BI to create reports, improve data quality, and support system enhancements.