Asset Administrator

We’re supporting a leading organisation in the built environment sector in their search for an experienced and detail-oriented Administrator (Asset & Data). This role sits within their PPM and Asset team and focuses on the accurate management, analysis, and reporting of asset information within CAFM systems.

This opportunity is ideal for someone who enjoys working with data, has strong administrative and analytical skills, and thrives in a fast-paced, structured environment.

About the Role

You will be responsible for asset administration and data management to support delivery of core services across a large, complex estate.

Key duties include:

• Carrying out data mining to identify assets that need to be entered into the CAFM system

• Reviewing reports and certification data to ensure accuracy and compliance

• Updating asset records, including condition information and historical certification data

• Chasing, collecting, and validating missing asset information from internal teams

• Ensuring all data is uploaded correctly, consistently, and in the required format

• Working closely with the Asset Manager to maintain asset accuracy and support effective maintenance planning

What You’ll Need

We’re looking for a confident, organised individual with proven administrative experience, ideally gained within facilities management, asset management, or another data-driven environment.

Essential:

• Strong IT and data analysis skills

• Proficiency with Excel and reporting tools

• High attention to detail when working with large data sets

• Excellent communication and organisational skills

• Ability to coordinate information across teams and manage multiple priorities

Preferred:

• Experience using CAFM systems

• Knowledge of Maximo or similar platforms (highly advantageous)

• Background in FM or asset management

This is a fully office-based role, working closely with a small team and supporting the PPM & Asset function. The office is easily accessible via public transport.