Engineering Programme co-ordinator

The Programme Co-ordinator supports the Programme Lead in the planning, coordination, and delivery of a comprehensive programme of statutory and risk-based building assessments. This includes fire risk assessments, Legionella (L8) risk assessments, and asbestos management surveys and re-inspections.

The role is responsible for coordinating assessment activities across a diverse property portfolio, liaising with clients, stakeholders, and external suppliers, and ensuring assessments are delivered to agreed quality standards and timescales. The Programme Co-ordinator also manages the logging and tracking of remedial actions arising from assessments, including raising work orders and monitoring completion in collaboration with facilities management providers.

This role requires strong organisational skills, effective communication, and a good understanding of statutory compliance within facilities and property management environments.

Key Duties and Responsibilities

Programme Support and Coordination

Support the Programme Lead in overseeing the delivery of fire risk assessments, L8 risk assessments, and asbestos management surveys and re-inspections.

Deputise for the Programme Lead during periods of absence, including attending meetings and presenting reports to clients and stakeholders as required.

Coordinate and maintain assessment schedules across multiple properties, ensuring planned activities are delivered on time and in line with programme objectives.

Assist in resolving programme-related issues, escalating risks and concerns to the Programme Lead where appropriate.

Client, Stakeholder and Supplier Liaison

Liaise with clients, site teams, and building occupants to arrange access and coordinate assessment activities.

Act as a key point of contact for all assessment-related enquiries from clients, suppliers, and internal teams.

Maintain effective working relationships with external suppliers appointed to carry out assessments.

Coordinate with suppliers to address any issues arising during the assessment process and support the resolution of access, quality, or programme challenges.

Supplier Performance and Quality Management

Monitor supplier performance against agreed service levels, quality standards, and delivery timescales.

Support the Programme Lead in managing supplier expectations and addressing any departures from agreed standards.

Assist in the identification of continuous improvement opportunities relating to supplier performance and programme delivery.

Reporting, Data Management and Analysis

Compile, manage, and analyse assessment data, including performance statistics and key performance indicators.

Prepare regular progress reports for management and clients, outlining assessment status, findings, and trends.

Identify recurring issues, risks, and areas for improvement in assessment outcomes and programme processes.

Remedial Works Coordination

Maintain an accurate system for logging all remedial actions identified through risk assessments and surveys.

Raise remedial work orders as required, ensuring clarity of scope and priority.

Track the progress of remedial works undertaken by facilities management providers and suppliers.

Monitor completion of remedial actions and support escalation where delays or risks to compliance are identified.

Commercial and Financial Administration

Assist, where required, with the preparation, processing, and submission of commercial and financial documentation related to the programme.

Support accurate record-keeping and financial tracking in line with internal procedures.

Health and Safety Responsibilities

All staff are required to take reasonable care for their own health and safety and that of others who may be affected by their actions. The Programme Co-ordinator must comply with all relevant health and safety legislation, policies, and procedures, and follow all guidance and instructions issued in this regard. Further details are set out within the Health and Safety Policy.

Key Performance Measures

Performance will be measured in line with the annual Individual Performance Management Plan (IPMP) and agreed programme objectives.

Personal Competencies, Attributes and Knowledge

Strong verbal and written communication skills, with the ability to engage effectively with a wide range of stakeholders.

Excellent organisational skills with the ability to manage competing priorities and multiple workstreams simultaneously.

Strong project and programme administration skills.

Analytical and methodical approach, with strong problem-solving abilities.

High level of attention to detail and commitment to quality and compliance.

Experience

Minimum of three years’ experience in a project or programme coordination role, or a similar environment.

Good working knowledge of fire safety and Legionella control requirements.

Sound understanding of facilities management and statutory maintenance obligations.

Good understanding of relevant building legislation and regulations, including fire safety, water safety, and asbestos management, such as:

Control of Asbestos Regulations 2012

Fire Safety Regulations 2022

BS 8680:2020 (Water Quality)

Experience working within customer-facing environments, with a proven ability to resolve issues effectively.

Experience working with public sector or government clients, with an understanding of structured governance, processes, and reporting requirements.

Qualifications

Desirable

Professional qualifications or certifications in relevant disciplines such as NEBOSH, IOSH, or Project Management.

UK Government Security Check (SC) clearance, or willingness to obtain clearance if required.